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Labette Health

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Medical Records Clerk

Category:

Health Information Management

Department:

HIM

Description:

SUMMARY: To assemble the discharged patient’s medical records confirming a complete medical record. Files any loose reports received after discharge to the previously assembled record. Assists with verification of provider completion of deficiencies and updates hospital EHR accordingly.

Key Responsibilities

  • Incomplete Record Resolution – Partner with physicians and APPs daily to address dictation, signature, and documentation deficiencies; track progress and escalate as needed.

  • Birth Certificate Filing – Prepare and submit state‑mandated electronic birth certificates, verifying demographic and clinical data for accuracy.

  • Chart Analysis – Perform post‑discharge reviews for Sleep Studies, Respiratory Therapy, and Interventional Radiology encounters, flagging missing elements and ensuring compliance with CMS standards.

  • EKG Routing & Reporting

    • Route all outpatient EKG tracings to the on‑call cardiologist for interpretation.

    • Compile and report the total number of EKGs read to Professional Fee Billing and Accounts Payable staff each week and month.

  • Release of Information Support – Provide back‑up coverage for ROI requests, including validating authorizations, pulling records, and documenting disclosures.

  • Other HIM Duties – Scan, index, and QC paper documents; answer department phones; and assist with special projects as assigned.

Qualifications

  • High School diploma or equivalent required; coursework or credential in Health Information Technology (RHIT, CPC, etc.) preferred.

  • 1+ year in a hospital HIM or medical office setting strongly preferred.

  • Working knowledge of electronic health record (EHR) systems and medical terminology.

  • Familiarity with HIPAA privacy regulations and Joint Commission record standards.

  • Proficient in Microsoft Office; ability to build basic tracking spreadsheets.

  • Excellent attention to detail, time‑management, and customer‑service skills when interacting with providers and patients.

Closing:

Open until filled

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